CLOSING DATE: 15 July 2020 LOCATION: Emmaus Greenwich SALARY: £31,500 (pro rata for 3 days / 24 hours per week) TYPE: Part time

Job Title:   Finance Manager

Location:   Emmaus Greenwich Community

Reports To:   Chief Executive

Responsible for:   Finance Assistant and volunteers

Emmaus Greenwich offers people who have experienced homelessness and social exclusion with a home for as long as needed and the chance to rebuild their lives in a supportive environment by running successful social enterprises.

Job Purpose

  • To manage the financial operations of the Emmaus Greenwich Community comprised of companions, staff, volunteers, and trustees
  • To support the Chief Executive, Treasurer, and trustees so they can manage the community’s finances efficiently
  • To linemanage the Finance Assistant and finance volunteers
  • To work as part of the management team delivering the organisation’s objectives, including promoting Emmaus internally and externally, collaborating with other Emmaus communities and organisations to achieve wider strategic plans and objectives

Duties and Responsibilities

Specific Responsibilities

  • Managing the charity’s financial and accounting operations using QuickBooks financial management software and Microsoft Excel
  • Producing accurate monthly Management Accounts for Chief Executive and Board of Trustees, including commentary on significant areas and variances from budgets
  • Preparing detailed annual budgets for approval by the Chief Executive and trustees and overseeing cash flow management
  • Processing payroll/pensions on a monthly basis including monthly returns, payments to Inland Revenue and year end returns
  • Preparing and submitting VAT returns, reviewing partial exemption calculations and ensuring payment or refunds are made or received on time
  • Processing journals, accruals and prepayments
  • Preparing regular trial balances and investigating miscellaneous accounting issues
  • Maintaining the Fixed Assets Register
  • Production of the year end accounts, liaising with auditors and assisting with annual audits
  • Preparing and submitting regular Gift Aid claims, including overseeing all correspondence with donors
  • Record and monitor restricted and unrestricted donations and claiming of tax relief on Gift Aid
  • Filing of all accounting and corporate documentation, manually and electronically
  • Line managing the Finance Assistant
  • Overseeing the administration of Housing Benefit income; calculate and check receipts, chase arrears with the Housing Benefit office, submit returns and reconcile payments
  • Overseeing the charity’s petty cash, including processing and reconciling of monthly petty cash sheets and recording of top-up of petty cash amounts, and issuing petty cash
  • Overseeing the banking of all cheques, credit/debit card payments and cash as required. Preparing deposit slips and posting to the accounts. Checking that the amount banked agrees with the lists prepared on the opening of the post or the shop takings
  • Overseeing the processing of all payments and maintaining accurate records of authorisation for the cheques raised
  • Overseeing Companions’ allowances, savings and financial records – ensuring funds are available, schedules of payments, savings, loans and making payments on behalf of Companions
  • Overseeing sales invoices as necessary. Controlling all outstanding invoices and ensuring prompt payment
  • Managing the EPOS system to ensure accurate recording of all stock items and sales
  • Managing the PDQ/card payments system
  • Auditing reported shop takings against till receipts and sales records
  • Performing monthly bank reconciliations
  • Maintaining and checking of direct debit and standing order payments
  • Providing financial information, reports and modelling exercises to support and assist the Chief Executive with grant funding applications and other projects
  • Dealing with staff / supplier financial queries and requests
  • Other ad-hoc accounting and financial duties that may be reasonably requested and as may arise from time to time necessary for financial integrity

General Responsibilities

  • Attend meetings and contribute to the charity’s strategy and policy making
  • Put in place robust financial systems and processes
  • Improve on efficiencies and work towards reducing charity costs
  • Perform any other duties as required by the Chief Executive, including additional duties and responsibilities to cover for holidays and absences

These duties are not exhaustive, and are subject to review with the postholder according to future developments within the charity


Personal Specification

Essential Skills / Experience

  • Demonstrable knowledge and experience of financial accounting (preferably part or fully qualified with any of the major accounting bodies)
  • At least three years’ experience in the review and production of accounts
  • Excellent knowledge and understanding of VAT
  • Excellent IT skills with extensive experience of working with online accounting systems, Excel and MS Office

Desirable Skills / Experience

  • Experience of using QuickBooks online accounting system
  • Experience and understanding of Charity financial management (SORP)
  • Experience of dealing with auditors and a clear understanding of their requirements
  • Knowledge and experience of Gift Aid claims
  • Willingness to be flexible, tolerant, and non-judgmental
  • Understanding of Emmaus’s ethos

Personal Qualities

  • A willingness to learn new skills as systems and needs develop
  • Attention to detail and accuracy
  • Methodical approach and ability to maintain accurate and transparent data systems
  • Highly organized and effective time manager with excellent prioritization skills
  • Good written and verbal communication skills
  • Ability to work as part of a team and with diverse people
  • Understanding and commitment to equal opportunities
  • Self-motivated and responsible
  • Great professionalism with high respect for confidentiality
  • Adaptable / flexible
  • Willingness to provide details for a DBS check
  • Ability to embrace the values and aims of Emmaus Greenwich

To apply, please send your CV along with a covering letter outlining your relevant skills and experience through Charity Job.

Closing date:  5pm on 15th July 2020